Automate Job Applications and Save Time with VeloFill

The modern job hunt can feel like a battle against endless forms. Each application demands the same information—your name, address, employment history, education—and every minute spent on this repetitive data entry is a minute not spent tailoring your cover letter, networking, or preparing for interviews. It’s a draining process that can lead to burnout before you even land a conversation.

What if you could delegate that entire task? Imagine having a personal assistant who has memorized your entire professional history and can instantly fill out any application form you point them to. This would free you up to focus on the high-impact work that actually gets you noticed.

That’s exactly what VeloFill is designed to do. By creating a Knowledge Base—a central document containing your CV, portfolio links, and even answers to common questions—you empower a Large Language Model (LLM) to act as your personal application assistant. It reads the form’s fields and intelligently fills them with your information.

This guide shows you how to set up this workflow in minutes and turn one of the most tedious parts of the job hunt into a one-click action.

Why Automating Job Applications Matters

By creating a central source of truth for your professional life, you can apply for roles faster and more accurately. The key benefits are clear:

• Save Time: Apply for more jobs in a fraction of the time.
• Eliminate Errors: Avoid typos and mistakes in your work history or contact info.
• Ensure Consistency: Use the exact same job titles and descriptions everywhere.

3-Step VeloFill Job Application Workflow

Getting started is fast. All you need is the VeloFill extension and your professional information.

1. Consolidate Your Professional Data

Create a single text file containing all the key information from your CV or resume. Include your contact details, LinkedIn URL, portfolio links, work history, education, and skills. This document will be the brain behind your automation.

To make it even more powerful, add a section with pre-written answers to common, open-ended questions:

## Common Application Questions

### Why are you interested in this role?
I am passionate about [Industry/Field] and this role aligns perfectly with my experience in [Skill 1] and [Skill 2]. I am particularly drawn to [Company Name]'s mission to [Company Mission] and I am confident I can contribute by [Your Contribution].

### What are your salary expectations?
My salary expectations are negotiable based on the overall compensation package, but my target range is between $X and $Y for a role with this level of responsibility.

In your template answers, use placeholders like [Company Name] for details you’ll customize for each role. You can quickly update these placeholders using VeloFill’s ‘Temporary Context’ feature for each specific application.

2. Create a VeloFill Knowledge Base

In the VeloFill extension, go to Options → Knowledge Bases and click Add Knowledge Base. Give it a memorable name like Job Application Kit, then copy and paste the contents of your text file into the field and save.

3. Autofill Any Application

Navigate to any online job application form. Open the VeloFill popup, select your Job Application Kit from the dropdown, and click Fill Form. VeloFill will analyze the page and populate the fields for you.

Important: Always give the form a quick review before you click submit. A final check ensures everything is perfect.

Advanced Strategy: Multiple Job Application Knowledge Bases

As your career evolves, you might apply for different types of roles. Instead of a single ‘one-size-fits-all’ knowledge base, consider creating several specialized ones to improve the relevance of the autofilled content:

• Software Engineer Kit: Emphasizes technical projects, coding languages, and system design experience.
• Engineering Manager Kit: Focuses on leadership, project management, team growth, and cross-functional communication.
• Freelance & Contract Kit: Highlights client work, project deliverables, and short-term engagements.

This approach allows you to switch contexts in seconds, tailoring your application with a single dropdown.

Is Your VeloFill Application Data Safe?

VeloFill prioritizes your privacy. Your knowledge bases are stored locally in your browser’s secure IndexedDB storage—they are not uploaded to any server. For maximum privacy, you can connect VeloFill to a local LLM via Ollama. When you use a local model, your professional data never leaves your machine.

Pro Tips for Accurate Autofill Results

• Tailor with Temporary Context: Need to highlight a specific skill for one role? Add it to the Temporary Context field in the popup. It will be used for that session only, leaving your main knowledge base untouched.
• Keep it Fresh: When you update your resume, take a moment to copy the new version into your VeloFill knowledge base to keep it in sync.

Get Started Automating Job Applications

That’s all it takes to build your own job application automation engine. Install VeloFill and try it on your next application.

• Install the VeloFill Extension →
• Learn More About Knowledge Bases →