Knowledge Base

Last updated: September 12, 2025

What it Stores

Your knowledge base holds personal and reusable information that the AI uses to fill forms.

Create and Organize

  1. Open VeloFill and go to Knowledge Bases.
  2. Add entries such as personal details, addresses, or work history.
  3. Organize by categories for clarity.
Knowledge Base list view with categories and entries
Browse and organize your knowledge bases.

All data stays on your device; nothing is synced to VeloFill servers.

Privacy Tips

  • Avoid storing secrets you don’t want any model to see.
  • Use temporary context for one‑off details.
  • Back up your local store periodically.

See our Privacy Policy for how data is handled when a form is analyzed and filled.

Best practices and examples

Structure your content so models can reliably extract the right details:

  • Personal profile: Name, email, phone, location, links (portfolio, LinkedIn), CV
  • Addresses: Shipping, billing, work
  • Employment and education: Roles, dates, responsibilities, summaries
  • Company profile (for business forms): Company name, industry, size, contact, VAT
  • You may also instruct the AI to fill out forms using test data.

Prefer clearly labeled sections and bullet points over prose.

Prompt Instructions (per‑KB)

Each knowledge base has Prompt Instructions that guide the model. A few effective patterns:

  • “Fill forms professionally using my profile. Prefer concise answers, proper casing, and ISO dates where applicable.”
  • “Use my ‘Work’ details on business contact forms. For optional marketing questions, keep answers short and neutral.”
  • “When a field isn’t represented in my data, leave it empty.”
  • “You help me test forms as a web developer. Fill out forms using test data.”

Multiple knowledge bases

  • Create separate KBs for contexts like Personal, Work, Job applications, and Testing.
  • Switch the active KB from the Knowledge Base selector in Options or use the selector overlay when you start a fill.
  • Deleting a KB is permanent.

Backups

Knowledge bases are stored locally in your browser. To keep a manual backup, copy the content and prompt out to a secure note or file. Restoring is as simple as pasting the text back into a KB. Backup, import and export features are planned in the future.

Have questions about structuring your KB? Contact us via the Contact page.